During your doctoral program

To successfully complete your doctorate in addition to the submission of the dissertation you must also complete an accompanying qualification program that includes various compulsory elements.

These are intended to promote the subject specific and interdisciplinary competencies of the doctoral students and thus support the doctorate as best as possible. In addition, various optional offers are available.

The FGZ MW team will gladly advise you on the mandatory and optional elements of the TUM GS qualification program if necessary.

We cordially invite you to the information event "Start in the Promotion", where you will get answers to all the questions about your membership at TUM GS.

Mandatory elements of the qualification program


The job of the mentor is to assist you in your dissertation project and in general.

Formally, there are two things to keep in mind:

  1. The mentor must have at least a Dr. title.
  2. The mentoring relationship is recorded in the supervision agreement by the signature of the mentor.

In addition to these two compulsory elements, however, the mentorship can be freely designed. So the person can take different roles for you. Next to additional professional support, you can also strategically select your mentor for future career planning. A mentor can also advise you on interdisciplinary qualification and personality development and even become a close acquaintance. Because of these diverse options, we recommend that you think carefully about what the mentor should represent and who is suitable for it.

Therefore you have the possibility to choose the mentor within 6 months after entry in the Doctoral Candidate List.


Within the first six months of your doctoral thesis, you will prepare an expose about your research project.

An Exposure ("Concept Paper") is a document that helps you narrow the scientific framework of your dissertation and develop a realistic work plan at an early stage. Since the framework conditions as well as the own research can only be planned to a very limited extent in scientific operation, the exposé will have to be modified regularly. Ideally, the exposé already provides the foundation for the dissertation. Depending on the topic, style and preparatory work, an exposé after half a year can contain about 6 to 10 pages.

Template Exposé / Exposé in LaTeX - Part B.1.4 -> ZL (Central Teaching Unit)

2 Year Membership

Your doctoral program includes a minimum two years membership, which provides you with the benefits at TUM GS and Graduate Center Mechanical Engineering.

As part of your membership you have to do the the annual feedback via docGS in July of each calendar year. You will be reminded by an e-mail to confirm your membership and to continue your doctorate and relationship with your supervisor.

Feedback session

In the feedback discussion, supervisor and doctoral candidate discuss the progress of the doctoral project and how to proceed. It takes place no later than 4 semesters after joining the TUM GS and has to be documented in writing by means of a report sheet.

Reasons for the feedback discussion are:

  • A university-public presentation at a seminar
  • Written interim report by the doctoral candidate on the progress of the research work
  • Updated Supervision agreement
  • Hitherto done elements of the qualification program

To document the feedback session, please use the feedback form.

20% involvement in the academic environment

If you are an external doctoral candidate, then at you have to be integrated in into the academic environment of the TUM to a minimum of 20% of regular working hours. This can be done e.g. with the following elements:

  • Presence at TUM or a public academic research institution recognized by the Graduate Center as a partner institution of TUM (e.g. Fraunhofer Institut)
  • Teaching at the TUM (for example, lectures, tutorials, integration in the supervision of internships and student papers)
  • Collaboration in a research group of the TUM

For external doctoral candidates, the integration into the TUM academic environment must be confirmed by the supervisor and documented in writing. This report will be attached in the dissertation submission process.

Participation at a Kick-Off Seminar

Participation in the kick-off seminar within the first six months of your doctorate provides you with information about academic work and helps you to expand your network within the TUM. You will receive information about the scientific work and the various offers for the doctoral candidates of the TUM. You will also meet colleagues from other disciplines and thus get the opportunity to get to know new perspectives and to expand your personal network. In the offered seminars you can further develop your personal competences. 

Aktuelle Termine und Informationen zur Anmeldung der Auftaktseminare.

Subject Specific Qualification

During your doctorate, you have to take part in subject-specific and specialist events amounting to at least 6 semester credits (SWS).

Subject-specific: The Institutes and Specialty Divisions of the Faculty for Mechanical Engineering offer doctoral colloquia and seminars for professional qualification and academic dialogue. These events are organized by the respective institutes and subject areas. Subject/specific events in which international experts are invited to the discourse can be funded by the FGZ MW.

Specialist events: In order to help the doctoral students deal with oftenly used softwares for the data collection for the doctoral projects, numerous software training courses take place at the FGZ MW.

Transferable skill: The interdisciplinary events at the FGZ MW are divided into the scientific qualification to ensure good scientific practice as well as the generally complementary qualification during the doctorate and provide valuable orientation for your personal development. The TUM GS also offers numerous seminars in the interdisciplinary field. 

At the end of your doctoral studies, you must prove your participation in of subject specific and specialist events amounting at least to a minimum of 6 semester credit (SWS).

If you do not have an official Certificate of Attendance for an event, have the attendance confirmed by your supervisor.

Form: Leistungsbestätigung fachliche Veranstaltung

Participation in Seminar "Good Scientific Practice"

Good scientific practice is an important concern at the faculty. Already in bachelor's as well as master's programs students receive important information for the preparation of the bachelor and later master thesis as a part of the seminar "Key Competences for Scientific Practice" In the doctoral thesis, the knowledge fields of good scientific practice for the doctoral process are dealt with in more detail.

The seminar "Good Scientific Practice" is a compulsory element for all doctoral students of the Faculty of Mechanical Engineering that are members of the TUM GS since 2014.

Current Dates and Information about the registration you can find on our Seminar Offers Page.

Important documents about Good Scientific Practice:

Code of Conduct for Safeguarding Good Scientific Practice

Quoting student papers


An essential part of the scientific work is to discuss and thereby ensure  the quality of your research in the professional field. This is usually done through publications in peer-reviewed international journals and through contributions to international conferences that are subject to a peer-review process.

This discussion of your doctoral project among international specialists must be done at least once in the course of your doctoral studies. In order to promote this, the FGZ MW, the TUM GS as well as the TUM library offer a range of support services.

Helpful Offers:

You also have the opportunity to write a publication-based promotion. Please refer to our Guide for publication-based promotion.

To confirm the discussion of your scientific findings, please use the following documents:

Confirmation Publication

Confirmation Scientific presentation

Confirmation International Experience